In the second part of our blog series "Dealing with apprentices", we will focus on the entry of a student into the working world. In this article, you can read how you can make the start at your company easier for your new apprentices.
What can I do before the first day of work to be best prepared for the new apprentices?
- After the trainee has signed the training contract, keep in touch until the training starts. For example, send a short reminder email at the start of the training with the information from when he/she should be present.
- You are also welcome to call to find out how the first day of work is planned (start and end, what needs to be brought along).
- Prepare the trainee's workplace. For example, have his computer set up or prepare an empty locker.
- Create a training folder with all important information e.g. the training contract, a rough overview of company policies and history, as well as rules of conduct, the training framework plan, date for the first day of school and a short welcome letter.
- Provide a trainee mentor who will look after the trainee during the first few weeks. He or she will provide advice and support and give the "newcomer" a sense of security.
What should be done on the first day of training to welcome the trainees to your company?
- The welcome is usually done by the boss. However, it is also perfectly fine if the direct supervisor or a human resources manager takes on this task. Take your time for the welcome and do not finish the trainee in 5 minutes.
- After the welcome, a tour of the company should be made, if the trainee does not know the company building from a previous internship or taster day.
- Introduce the trainee to his/her new colleagues. It would also be important to mention who is in charge of which department and serve as a contact person if necessary.
- During the tour, you can also talk directly about working hours, such as your company's break regulations, among other things. How long do breaks have to be? Is there a fixed break time? What break facilities are there? Is there a canteen? Are shopping facilities, such as a supermarket or bakery, available nearby? Can you order food? Are there common rooms or even a kitchen on the company premises?
- Show the new apprentice his workplace and what he can expect to do in the first few days.
- Hand the trainee over to the respective supervisor or mentor, who will take care of the initial briefing with him on the first day.
- Be sure to offer him your availability. This way he knows that he can come to you if he has any questions.
- During the first week, check up on your new apprentice often and ask what has gone well or not so well so far.
The first few weeks are very important. If you want to avoid trainees throwing in the towel during the probationary period, you must clearly show how important they are to you. Also, always point out the opportunities that await the trainee within your company after the training.