1. missing or late entries
Problem: Employees forget to enter their times on time - or they don't do it at all. This results in missing data for analyses or payroll accounting.
Solution:
Our time recording function offers a simple user interface for daily or weekly entries(target working hours and framework working hours can be viewed and adjustedin the profile settings ). and overviews or even reports on specific time periods help to quickly identify gaps.
📌 Tip: Establish fixed routines in the team - e.g. "Time recording Wednesday".
2. unclear reasons for absence
Problem: Absences generally labelled as "holiday" make subsequent evaluation difficult - e.g. in the event of illness or further training.
Solution:
Precise reasons for absence can be selected in holiday management - from "parental leave" to "vocational school". It is even possible to plan for several employees in the collective booking.
📌 Tip: Assign comments for all absences. Mandatory comments can be set in the SaaS.de system.
3. no transparency in the team
Problem: Colleagues don't know who is absent and when - resulting in overlapping appointments and communication gaps.
Solution:
The ICS calendar can be used to integrate holiday and absence data into Outlook, Google or Apple Calendar. There is also a department overview that clearly shows who is away and when.
📌 Tip: Use the ICS link for the standard department and integrate it into your calendar view.
4. missing corrections for changes
Problem: An authorised absence has changed but has not been updated in the system - chaos in the leave statistics is inevitable.
Solution:
In the "Edit absence" area, changes such as date shifts or a change of deputy can be made easily. It is also possible to delete individual days - with an approval process.
📌 Tip: Carry out regular checks - especially at the end of the month. With the option of downloading reports for time recording and holiday management, you can quickly and clearly keep track of everything.
5. holiday entitlements are not recorded correctly
Problem: Additional leave days (e.g. for further training or long-service anniversaries) are forgotten or not documented.
Solution:
The "Extra leave" function can be used to document additional entitlements and credit them directly to the employee's leave account. The history makes the changes transparent.
📌 Tip: Use comments such as "Internal fitness day" for traceability.
Conclusion:
With the right software, many classic time recording errors can be avoided - or at least quickly corrected. What is important is a well thought-out system with clear roles, a comprehensible interface and a good overview - which is exactly what our SaaS.de solution offers.
Still have questions about the application?
Take a look at our help portal or talk to our support team!
Get even more out of it now?
Are you already using our time recording system and would like to integrate holiday management - or vice versa?
Then simply book the appropriate module!
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