The personnel file is right where it’s needed
Anyone working with paper files is tied to their physical location. If a document is needed outside the HR department, it has to be retrieved, copied or passed on.
With a digital personnel file, however, authorised staff can access the documents they need from anywhere. This makes day-to-day work easier, particularly when working from home, across multiple company sites or in decentralised HR departments.
Secure access instead of open file storage
Location-independent access does not mean that all HR documents are accessible to everyone. HR files, in particular, contain sensitive personal data.
Roles and access rights can be used to specify who is permitted to view or edit which information and documents. In this way, the digital personnel file combines the advantages of location-independent working with controlled document management.
Employees can also contribute from anywhere
Location-independent access is also practical for employee self-service. If, for example, a new supporting document is required, the employee can submit it digitally themselves – regardless of whether they are currently at the office, working from home or on the move.
The document can then be assigned directly to the digital personnel file. This reduces the need for follow-up enquiries, emails and the forwarding of paper documents.
Digital personnel file with SaaS.de
With the digital personnel file from SaaS.de Personal, HR documents are available exactly where they are needed. Permissions control access, whilst self-service functions involve employees directly in the processes.
The personnel file thus comes to the employee and the HR department – rather than the other way round.