Legal obligations & protection for employees
Following the 2022 ruling by the Federal Labour Court, based on the 2019 ECJ ruling, the following now applies: companies in Germany must keep a complete record of working hours.
The aim is to ensure transparency regarding overtime, to comply with break regulations and to protect employees’ health.
To many, this may initially sound like extra red tape – but with SaaS.de, it becomes a simple, automated process:
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Working hours and break times are automatically recorded
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Employers set maximum daily working hours
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The system alerts employees by email when the maximum permitted working time (e.g. 9 hours) is reached
This way, everyone involved can keep track of target and actual times, comply with legal requirements and remain audit-proof at all times – without any extra effort.
Transparency and trust within the team
Effective time tracking provides clarity, builds trust and ensures reliable planning – for both teams and managers. Staff can view their current flexitime balance and planned absences at any time – this is particularly effective when time tracking and holiday management are combined. This makes coordination easier and ensures that projects, shift schedules and cover arrangements run smoothly.
Handy: weekly and monthly overviews with a target/actual comparison can be exported at the touch of a button – ideal for internal analysis or for sharing with external partners.
Efficiency, cost savings & productivity
Even a time saving of just 5 minutes per day per employee adds up to over 1,000 hours a year for a team of 50 people.
Automatic time tracking with SaaS.de reduces data entry errors, speeds up payroll processing and makes project monitoring more accurate.
For external partners such as tax advisers, clients or project commissioners, this means:
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less effort in payroll processing
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reliable planning data
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optimised project management
SaaS.de offers mobile and offline data entry, straightforward compliance with statutory regulations and minimal effort required for data management – saving you time, money and hassle – every day.
Benefits of SaaS: Flexible, scalable and future-proof
With SaaS.de, businesses benefit from modern cloud technology – without high upfront investment, complex server infrastructure or hidden update costs.
The software is securely hosted in Germany, updated automatically and can be accessed at any time via a desktop, tablet or smartphone.
The solution is:
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scalable – it grows with your business, from small teams right up to thousands of employees
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modular and expandable – only the features you really need
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compatible – integrates seamlessly with existing systems
And all this without a binding contract or notice period – including apps, optional terminals for hire and automatic updates.
For large organisations , SaaS.de is also available as an on-premises version – run directly on your own IT infrastructure. This ensures that all data remains in-house, compliance and security requirements are met to the highest standard, and you retain full control over your systems.
Mobile working & maximum flexibility
Whether you’re working from home, out in the field or on the move – with SaaS.de, you can record your working hours anywhere and at any time:
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on the go via a smartphone app
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offline
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directly at the terminal
It’s so easy to use that no prior technical knowledge is required. There are no interruptions in data flow, and data is transferred in real time – as soon as an internet connection is available. Time recording is also possible on a desktop at any time – all you need is an internet connection.
Environmental friendliness & sustainable processes
With a digital system, companies with 50 employees save around 10,000 sheets of paper a year – that’s equivalent to about half a tree and 50 kg of CO₂. In this way, you’re not only helping to protect the climate, but also actively reducing your carbon footprint.
EGOTEC AG, the operator of SaaS.de, goes one step further and is fully committed to sustainability:
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Participation in the Klimawin BW initiative
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Green hosting & energy efficiency
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Sustainable product responsibility
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Promotion of regional jobs
Trust & User Acceptance
Time recording should not be seen as a means of monitoring, but as a support in day-to-day work.
SaaS.de is committed to personal responsibility, self-management and transparency:
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access to your time account at any time
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An overview of planned absences and holiday balances
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clear communication and intuitive operation
This boosts acceptance right from the start – and promotes a high level of satisfaction within the team.
Sources
- European Court of Justice: Member States must require employers to set up a system for recording daily working hours
- Federal Labour Court: Introduction of electronic time recording – the works council’s right of initiative
- Lexware: Time recording: Everything employers need to know
With SaaS.de , businesses can combine regulatory compliance, efficient processes, mobile working, sustainability, high user acceptance and employee satisfaction – all in a flexible and scalable solution.
Whether you have 5, 50 or 50,000 employees, SaaS.de grows with your business – whilst always remaining easy to use.